Ease your Approval Process for Creative Teams using a Unified Digital Workspace

Introduction

The approval process is an important part of any business. It can be especially challenging when multiple files as well as multiple people are involved. If you rely on emails for this purpose, it can be quite challenging, as you’d attaching several files to an email and then having to manage that thread over a period of time with multiple contacts. If your marketing team is struggling with its approval process, you may benefit from a Unified Digital Workspace like iMediaflow®.

Is your company’s approval process slowest like a Sloth?

If you have ever waited for approval from a client, you know how painstakingly slow the process can be. With platforms that allow clients to review work in real-time and provide their feedback, approval processes can move much faster. Your company can become an industry leader by adopting this technology and making approval processes more efficient and part of a workflow in a Unified Digital Workspace.

See how iMediaflow® leverages its Unified Digital Workspace solution to easily automate your approval process with just a few clicks and you can view the status real-time! Achieve Rapid Approval and Collaborate in real-time with all stakeholders with the built-in Approval Processes.

Achieve Rapid Approval and Collaborate in real-time with all stakeholders with the built-in Approval Processes.

• • Create and approve content from anywhere in the world
  • Create, manage and track your approval process with ease
  • Get real-time notifications when someone adds comments to your file or initiates an approval process

Facing Challenges in the Approval Process?

Can you relate to any of these challenges?

• • You spend valuable time and resources waiting for approvals
  • You struggle to maintain consistency across all versions of your creative assets
  • Getting feedback from multiple team members is inefficient and often takes too long using traditional methods like email

How Does A Unified Digital Workspace Simplify The Approval Process?

A Unified Digital Workspace is a place where creative teams can collaborate and review digital assets, such as images and videos. The workspace also serves as an archive for all content created by the team.

Why is this important? When you’re working on a project, there are often multiple people involved in producing work for your client. For example, there might be a photographer who’s shooting photos for an ad campaign, an illustrator who’s creating visual assets as part of a design for a new brochure or social media posts, etc., all while copywriters are busy writing copy for approved visuals. If these people don’t have access to one central location where their teams can pull from when creating content then it can lead to confusion and delays in production (and possibly even rework). You need a purpose built Digital Asset Management (DAM) solution as part of this process to help manage the file access/viewing. That’s why having everyone work from within the same digital workspace is so critical!

Bridge The Gap Between Marketing Teams and Other Stakeholders

As a creative leader, you need to make sure that your team is well-equipped with the right tools, while still retaining the flexibility to work on a variety of projects. This can be tricky when you’re dealing with multiple stakeholders who may have different needs and preferences.

A digital workspace with the right DAM tools can help bridge this gap by providing everyone involved in your project with access to everything they need to get things done quickly—all at once. It also helps ensure that everyone has access to the latest versions of files and programs, so they don’t have to worry about waiting for updates or missing out on important information.

End The Blame Game With Real-Time Collaboration

You’ve worked hard to discover the right creative partner. Now, it’s time to put that partnership to work for you. But before you can start collaborating with your team, there are a few things you need in place:

• • A unified digital workspace where your teams can easily access all of their design files, specs and more using a purpose built DAM
  • Chat functions so everyone on the team knows exactly what’s happening at any given moment
  • An approval process that allows creatives and stakeholders alike to give feedback on designs without having to send screenshots back and forth

Get Your Work Done Faster With Automated Reminders

Get Your Work Done Faster With Automated Reminders

You don’t have to be a high-level manager or executive to understand the importance of getting your team’s work done in a timely manner. If you’re leading a creative agency that’s constantly working on multiple projects, it can be difficult to keep track and ensure that deadlines are met without some slipping through the cracks. This is where automated reminders come in handy: they can help you keep track of priority tasks that need attention at any given time.

Automated reminders are one of many features offered by iMediaflow, which combines Project Management, Digital Asset Management and Workflow Process Management all on one platform. The result is greater efficiency among employees who are able to easily access information wherever they may be, whether they’re at their desk in the office or working from home and never miss an important deadline again!

Keep Your Approval Process Transparent With Centralized File Versioning

With a centralised digital workspace, you can keep your approval process transparent. When using a Unified Digital Workspace, you’ll be able to see exactly where each asset is and at what stage of approval process it is at and how many files have been approved in each phase of the process. This allows you to see what has been completed, who needs to approve it next and which files are still pending approval. Having visibility into all these details makes it easier for everyone involved in the creative process to understand their role and know when they need to act on something.

Find Out Where Your Content Is At Every Step Of The Way

Find Out Where Your Content Is At Every Step Of The Way

• • Create a workflow process and invite colleagues and other stakeholders to participate
  • Add who is involved in each stage, and what they need to approve content at that stage of the process. For example: “Creative Team 1” will create concepts to be reviewed by “Content Committee 1,” then approved by “CMO/CEO” before being handed off to the developer for implementation, who will then hand them off to an internal testing team for review before going live on brand site xyz

End the blame game, bridge the gap between marketing teams and other stakeholders, get your work done faster with automated reminders, keep your approval process transparent with centralised file versioning, find out where your content is at every step of the way.

• • End the blame game by assigning responsibility for each step of the approval process to specific team members
  • Bridge the gap between marketing teams and other stakeholders with centralised file versioning, automated reminders, and an easy-to-use interface that allows you to see exactly where your assets are at every step of the way
  • Get your work done faster by using a Unified Digital Workspace that lets everyone collaborate on projects from start to finish

Get Approvals for creatives in real-time, without having to revert to emails or switching apps.

You can get approvals for creatives in real-time, without having to revert to emails or switching apps.

We’ve built a platform that allows you to approve and track assets from start to finish without ever leaving your workspace. You’ll never have to switch between programs, because you can do it all right here!

Streamline your approval process with iMediaflow®, where you can tag or assign the approval request to the necessary stakeholders and seek their approval.

iMediaflow is a solution that gives you the ability to tag or assign the approval request to the necessary stakeholders and seek their approval through a single platform.

It also enables you to set up workflow for multiple teams, giving them access only when needed or required.

This means that approvals can be granted by different people at different times, but it will still follow a clearly defined path according to the steps outlined in your process map or workflows.

Approvers can then click the auto-triggered email link to view or directly access and approve the relevant digital assets (files, documents, images, videos, presentations) in iMediaflow®, keeping the activities all in one place.

The approval process has now been greatly simplified and streamlined by using a Unified Digital Workspace to house all information related to a project. The workflow is designed so that once an approver accepts an asset for approval, they are automatically notified of any new changes. This means that you can update projects as often as necessary without worrying about having to alert multiple people as a separate process.

All changes are recorded as part of an audit trail, allowing all stakeholders to see what was changed, when and by whom.

 

This allows everyone to check their progress and ensures you won’t miss a deadline or leave out a crucial step.

Your team is striving to create the best possible work, but there are so many steps in the process. You have to manage client feedback, go through revisions and approvals, make sure that everyone is on the same page and working off of the same master files.

With a Unified Digital Workspace, you can be sure that each step in your approval process will be taken care of by someone who has responsibility for it. This allows everyone to check their progress and ensures you won’t miss a deadline or leave out a crucial step.

You have access to everything you need all in one Unified Digital Workspace, saving you time and money, turbo-charging your team’s productivity.

You have access to everything you need all in one Unified Digital Workspace, saving you time and money, turbo-charging your team’s productivity.

As a creative professional, you know that your workspace needs to be as efficient as possible. It’s important for us to provide the tools that allow you to do what you do best: create! With our Unified Digital Workspace (UDW), we give you access to all of the tools and resources needed for every stage of the design process—from concept through design and implementation—all from one central location. This means less back-and-forth between multiple applications and more time spent on what really matters: creating awesome designs!

As a result, Approval cycle is reduced from weeks to hours and also gives secure access to all shared documents in one place.

As a result, Approval cycle is reduced from weeks to hours and also gives secure access to all shared documents in one place.

With the use of digital workspace, your team has complete control over their documents and they can easily collaborate on it with other users and track changes made in real-time.

Work often needs to be approved by key stakeholders in every organization before it can formally begin or move to the next stage. So Why not Ease, Automate and Streamline the whole Approval process for Rapid Productivity using a Real-Time Creative Resource Management Platform? Don’t be slow as a sloth, Hurry up and Book a free demo!

Do you know how many hours your creative team spends on approvals? How much time is wasted by using email and sending documents back and forth? How much stress do you feel when a client has to approve something that’s already been done, or worse yet, how long do they take to review it?

While there are many solutions available in the market that claim to help manage approval processes, few truly deliver on their promise or provide real-time visibility into what is going on with each project within the organisation.

But now there’s the answer to your prayers: iMediaflow comes with a Unified Digital Workspace  where everyone can go when they need to review content and provide feedback in real-time.

Conclusion

We hope that this blog post has helped you better understand the value of a Real-Time Approval Process Management Platform and how it can help your team work faster and more efficiently. From streamlining approval processes to automating reminders for team members who are going off track, we can’t wait to show you what else iMediaflow® has in store! Get in touch with us to set up a demo.