Fluid Edge Themes

Commercial Image Libraries

iMediaflow® is an end to end solution that allows you to operate all aspects of your operations as a commercial media library – whether you are licensing stock photos, illustrations, videos or audio files. It allows you to operate a streamlined business where everything you need is pretty much taken care of in one sophisticated Media Library solution.

Keep your Agency Organized. Eliminate the routine of searching through old email attachments and get your Account Managers and Creative Teams out of silos.

Expedited Contributor Submissions – TrueCV™

Your contributors are able to upload their content from anywhere in the world any time 365 days a year 24×7. They can rely on the powerful auto-ingestion process incorporating our unique TrueCV™ that allows the assets to be auto-tagged using your own taxonomy whilst at the same time applying your predefined Quality Assurance criteria.

Royalty Fees – Accounting System

When an asset license is purchased online, the customer will be able to download the asset and at the same time receive a sales invoice with full details of the license purchased. iMediaflow® will also automatically calculate any royalties due to the originator of the licensed asset – all this information is kept updated in real-time on your Sage Accounting system in the cloud.

Challenges Before Using iMediaflow® 


Difficulties collating and approving submissions from different contributors.

Inconsistent keywording/vocabulary applied as meta-tags.

Complex workflow to approve, share and distribute media files to stakeholders.

No creative review workflows across the teams.

Difficulties managing multiple contributors with different copyright permissions and commission rates.

No Rights Management controls in place.

Increase in Productivity Up to 80%

How iMediaflow® Benefit Commercial Image Libraries

For Commercial image libraries, it is not only important to maintain the quality standards of images, also it is necessary to streamline the media asset management workflow across their workforce. That is why image libraries have a great need for a centralised platform that empowers true distributed content uploads with integrated Creative Review workflow processes and the ability to easily search, share, collaborate and distribute high volume media files.

Transformation With iMediaflow®

Streamlined workflow enabling real-time Creative Review processes with instant feedback to all stakeholders.

Granular Rights restrictions and Copyright control across multiple contributors and agents.

Automated workflows for easy distribution to agents worldwide.

Simplified user access with granular permission controls.

Sophisticated E-commerce solutions with full rights management enabled & individually agreed custom pricelists per customer.

License/invoice creation on payment with automated royalty fees calculation and integrated accounts.

All your content in one place

Share, collaborate, manage, and distribute your logos, photos, videos, templates, and documents within a few clicks with iMediaflow®.


Categorise your files with context based Controlled Vocabulary and domain specific taxonomies including synonyms.

Intelligent Taxonomy

Keep your data organized and accessible with our specially designed built-in tools that allow you to quickly and easily classify assets, either as a single media file or in groups of assets with a precise taxonomy. This simple, yet powerful feature also enables the automatic mapping of any existing classification system you may already have in place.

Centralised Interface

Organisations tasked with managing multiple archives and collections now have an easy option of delivering this through a single centralised administrative interface. Individual Archives and Collections can be marketed through their own separate, individual websites, with the option of monetizing their content by offering full e-commerce, where the customers can purchase licensing for a wide range of uses.

Customised Contract Templates

Effortlessly implement the licence terms from the agreement to structure the calculations regarding royalties, minimum guarantees, deductions, exchange rates grouped rights etc. This ensures the correct permissions being granted when media rights are purchased online.

Keep your employee’s, clients and stakeholders connected with each other having flawless content workflows and approval process. Your team can easily create, share, approve and distribute content across your widely spread hybrid workforce with real time communication while eliminating data breaches.

Keep your Agency Organized. Eliminate the routine of searching through old email attachments and get your Account Managers and Creative Teams out of silos.