One of the key features of a DAM solution is multi-faceted searching, which allows users to search for assets using multiple criteria. This enhances the ability to find the right content quickly and easily, saving time and increasing productivity.

Here are some of the benefits of using a DAM solution with multi-faceted searching:

Centralised Content Repository

The centralised repository provided by a DAM solution is a Single Source of Truth for all your digital assets. This makes it easy to manage, organise, and search for content, as opposed to having to track down files in multiple locations.

Improved Collaboration

With built-in collaboration tools, such as commenting, annotations, and version control, a DAM solution allows team members to work together on digital content from anywhere in the world.

Streamlined Workflows

A DAM solution automates repetitive tasks such as tagging, categorising, and approval processes. This saves time, reduces the risk of human error, and ensures that content is organised and standardised.

Enhanced Security

By using a DAM solution with robust security features such as user permissions, password protection, and data encryption, organisations can protect their digital assets from unauthorised access.

Increased Efficiency

The multi-faceted searching feature of a DAM solution makes it easier to find the right content quickly and easily, increasing overall efficiency and productivity within an organisation.

Conclusion

A Digital Asset Management (DAM) solution with multi-faceted searching is a must-have tool for organisations that need to share and collaborate on digital content. By providing a centralised repository, collaboration tools, streamlined workflows, enhanced security, and increased efficiency, a DAM solution with multi-faceted searching enables organisations to be more productive, organised, and secure in their digital content management.

The approval process is an important part of any business. It can be especially challenging when multiple files as well as multiple people are involved. If you rely on emails for this purpose, it can be quite challenging, as you’d attaching several files to an email and then having to manage that thread over a period of time with multiple contacts. If your marketing team is struggling with its approval process, you may benefit from a Unified Digital Workspace like iMediaflow®.

Is your company’s approval process slowest like a Sloth?

If you have ever waited for approval from a client, you know how painstakingly slow the process can be. With platforms that allow clients to review work in real-time and provide their feedback, approval processes can move much faster. Your company can become an industry leader by adopting this technology and making approval processes more efficient and part of a workflow in a Unified Digital Workspace.

See how iMediaflow® leverages its Unified Digital Workspace solution to easily automate your approval process with just a few clicks and you can view the status real-time! Achieve Rapid Approval and Collaborate in real-time with all stakeholders with the built-in Approval Processes.

Achieve Rapid Approval and Collaborate in real-time with all stakeholders with the built-in Approval Processes.

• • Create and approve content from anywhere in the world
  • Create, manage and track your approval process with ease
  • Get real-time notifications when someone adds comments to your file or initiates an approval process

Facing Challenges in the Approval Process?

Can you relate to any of these challenges?

• • You spend valuable time and resources waiting for approvals
  • You struggle to maintain consistency across all versions of your creative assets
  • Getting feedback from multiple team members is inefficient and often takes too long using traditional methods like email

How Does A Unified Digital Workspace Simplify The Approval Process?

A Unified Digital Workspace is a place where creative teams can collaborate and review digital assets, such as images and videos. The workspace also serves as an archive for all content created by the team.

Why is this important? When you’re working on a project, there are often multiple people involved in producing work for your client. For example, there might be a photographer who’s shooting photos for an ad campaign, an illustrator who’s creating visual assets as part of a design for a new brochure or social media posts, etc., all while copywriters are busy writing copy for approved visuals. If these people don’t have access to one central location where their teams can pull from when creating content then it can lead to confusion and delays in production (and possibly even rework). You need a purpose built Digital Asset Management (DAM) solution as part of this process to help manage the file access/viewing. That’s why having everyone work from within the same digital workspace is so critical!

Bridge The Gap Between Marketing Teams and Other Stakeholders

As a creative leader, you need to make sure that your team is well-equipped with the right tools, while still retaining the flexibility to work on a variety of projects. This can be tricky when you’re dealing with multiple stakeholders who may have different needs and preferences.

A digital workspace with the right DAM tools can help bridge this gap by providing everyone involved in your project with access to everything they need to get things done quickly—all at once. It also helps ensure that everyone has access to the latest versions of files and programs, so they don’t have to worry about waiting for updates or missing out on important information.

End The Blame Game With Real-Time Collaboration

You’ve worked hard to discover the right creative partner. Now, it’s time to put that partnership to work for you. But before you can start collaborating with your team, there are a few things you need in place:

• • A unified digital workspace where your teams can easily access all of their design files, specs and more using a purpose built DAM
  • Chat functions so everyone on the team knows exactly what’s happening at any given moment
  • An approval process that allows creatives and stakeholders alike to give feedback on designs without having to send screenshots back and forth

Get Your Work Done Faster With Automated Reminders

Get Your Work Done Faster With Automated Reminders

You don’t have to be a high-level manager or executive to understand the importance of getting your team’s work done in a timely manner. If you’re leading a creative agency that’s constantly working on multiple projects, it can be difficult to keep track and ensure that deadlines are met without some slipping through the cracks. This is where automated reminders come in handy: they can help you keep track of priority tasks that need attention at any given time.

Automated reminders are one of many features offered by iMediaflow, which combines Project Management, Digital Asset Management and Workflow Process Management all on one platform. The result is greater efficiency among employees who are able to easily access information wherever they may be, whether they’re at their desk in the office or working from home and never miss an important deadline again!

Keep Your Approval Process Transparent With Centralized File Versioning

With a centralised digital workspace, you can keep your approval process transparent. When using a Unified Digital Workspace, you’ll be able to see exactly where each asset is and at what stage of approval process it is at and how many files have been approved in each phase of the process. This allows you to see what has been completed, who needs to approve it next and which files are still pending approval. Having visibility into all these details makes it easier for everyone involved in the creative process to understand their role and know when they need to act on something.

Find Out Where Your Content Is At Every Step Of The Way

Find Out Where Your Content Is At Every Step Of The Way

• • Create a workflow process and invite colleagues and other stakeholders to participate
  • Add who is involved in each stage, and what they need to approve content at that stage of the process. For example: “Creative Team 1” will create concepts to be reviewed by “Content Committee 1,” then approved by “CMO/CEO” before being handed off to the developer for implementation, who will then hand them off to an internal testing team for review before going live on brand site xyz

End the blame game, bridge the gap between marketing teams and other stakeholders, get your work done faster with automated reminders, keep your approval process transparent with centralised file versioning, find out where your content is at every step of the way.

• • End the blame game by assigning responsibility for each step of the approval process to specific team members
  • Bridge the gap between marketing teams and other stakeholders with centralised file versioning, automated reminders, and an easy-to-use interface that allows you to see exactly where your assets are at every step of the way
  • Get your work done faster by using a Unified Digital Workspace that lets everyone collaborate on projects from start to finish

Get Approvals for creatives in real-time, without having to revert to emails or switching apps.

You can get approvals for creatives in real-time, without having to revert to emails or switching apps.

We’ve built a platform that allows you to approve and track assets from start to finish without ever leaving your workspace. You’ll never have to switch between programs, because you can do it all right here!

Streamline your approval process with iMediaflow®, where you can tag or assign the approval request to the necessary stakeholders and seek their approval.

iMediaflow is a solution that gives you the ability to tag or assign the approval request to the necessary stakeholders and seek their approval through a single platform.

It also enables you to set up workflow for multiple teams, giving them access only when needed or required.

This means that approvals can be granted by different people at different times, but it will still follow a clearly defined path according to the steps outlined in your process map or workflows.

Approvers can then click the auto-triggered email link to view or directly access and approve the relevant digital assets (files, documents, images, videos, presentations) in iMediaflow®, keeping the activities all in one place.

The approval process has now been greatly simplified and streamlined by using a Unified Digital Workspace to house all information related to a project. The workflow is designed so that once an approver accepts an asset for approval, they are automatically notified of any new changes. This means that you can update projects as often as necessary without worrying about having to alert multiple people as a separate process.

All changes are recorded as part of an audit trail, allowing all stakeholders to see what was changed, when and by whom.

This allows everyone to check their progress and ensures you won’t miss a deadline or leave out a crucial step.

Your team is striving to create the best possible work, but there are so many steps in the process. You have to manage client feedback, go through revisions and approvals, make sure that everyone is on the same page and working off of the same master files.

With a Unified Digital Workspace, you can be sure that each step in your approval process will be taken care of by someone who has responsibility for it. This allows everyone to check their progress and ensures you won’t miss a deadline or leave out a crucial step.

You have access to everything you need all in one Unified Digital Workspace, saving you time and money, turbo-charging your team’s productivity.

You have access to everything you need all in one Unified Digital Workspace, saving you time and money, turbo-charging your team’s productivity.

As a creative professional, you know that your workspace needs to be as efficient as possible. It’s important for us to provide the tools that allow you to do what you do best: create! With our Unified Digital Workspace (UDW), we give you access to all of the tools and resources needed for every stage of the design process—from concept through design and implementation—all from one central location. This means less back-and-forth between multiple applications and more time spent on what really matters: creating awesome designs!

As a result, Approval cycle is reduced from weeks to hours and also gives secure access to all shared documents in one place.

As a result, Approval cycle is reduced from weeks to hours and also gives secure access to all shared documents in one place.

With the use of digital workspace, your team has complete control over their documents and they can easily collaborate on it with other users and track changes made in real-time.

Work often needs to be approved by key stakeholders in every organization before it can formally begin or move to the next stage. So Why not Ease, Automate and Streamline the whole Approval process for Rapid Productivity using a Real-Time Creative Resource Management Platform? Don’t be slow as a sloth, Hurry up and Book a free demo!

Do you know how many hours your creative team spends on approvals? How much time is wasted by using email and sending documents back and forth? How much stress do you feel when a client has to approve something that’s already been done, or worse yet, how long do they take to review it?

While there are many solutions available in the market that claim to help manage approval processes, few truly deliver on their promise or provide real-time visibility into what is going on with each project within the organisation.

But now there’s the answer to your prayers: iMediaflow comes with a Unified Digital Workspace  where everyone can go when they need to review content and provide feedback in real-time.

Conclusion

We hope that this blog post has helped you better understand the value of a Real-Time Approval Process Management Platform and how it can help your team work faster and more efficiently. From streamlining approval processes to automating reminders for team members who are going off track, we can’t wait to show you what else iMediaflow® has in store! Get in touch with us to set up a demo.

The problem is that most creative teams don’t have a single, unified digital workspace. They use different tools to store their information – images, graphics, spreadsheets, e-mail threads and documents scattered across different locations on different apps. The result? Getting back up to speed on any given project takes longer than it should because someone has to track down the relevant digital assets they need and who knows what in which format etc. Instead of writing ideas down on scraps of paper or sending countless emails back and forth with colleagues all over the world, some organizations are trying to build more efficient workflows by using specialized software platforms that allow people across departments or even continents to collaborate effectively on projects without having access (or even knowing) each other’s location or time zone.

Centralize and Index Assets

Without a centralized digital workspace for managing team resources, Creative Leads have to manage digital content on multiple platforms. This results in difficulties finding the right version of an asset from amongst all the different versions that have been shared externally. It also makes it difficult to manage teams and collaborate on ideas with external stakeholders.

Additionally, current tools do not support cross-application collaboration which means that designers cannot share their work across multiple applications such as Adobe XD, Sketch or Illustrator. As a result they tend to use individual programs rather than one central location where they can keep track of their progress in real-time.

See how iMediaflow® leverages its unified workspace solution to provide a Creative Knowledge Hub, all under one roof that allows you to access or find all digital assets quickly and easily.

• • Centralize and index all your digital assets
  • Allow valuable digital assets to be easily added to the Knowledge Hub
  • Access all versions of your digital assets all in one place
  • Assign granular access control, so that only the right people have access to what they need and no one else

Find and share in real-time with all stakeholders with built-in Approval Processes & Version Control

Get the right information to the right people in real-time

Knowledge Hub is a central repository for all your digital assets and a Single Source of Truth for all your content. It’s a complete solution for all your content management needs. It allows you to get the right information to the right people in real-time, so that they can make decisions immediately, without having to switch apps or wait on something else or someone else.

Move projects forward, even if team members are working remotely

As a creative professional, you know that your best work comes when you’re given the freedom to do what you do best: create.

Whether you’re working remotely or on-site, iMediaflow® allows your team members to focus on their craft without getting bogged down in administrative tasks or project management tools. Instead of having to hop from Slack channel to Slack channel and email inbox to email inbox while sharing files across different servers and cloud storage providers, the iMediaflow® platform brings it all together on a single Unified Digital Workspace, so everyone can seamlessly contribute their ideas wherever they are.

iMediaflow® – Helps the businesses create knowledge and leverage it across the organization.

iMediaflow® is a cloud-based, Unified Digital Workspace solution that helps businesses create knowledge and leverage it across the organization. It comes with a suite of features that allow you to easily manage your content and get it to the right people at the right time.

With iMediaflow®, as part of your workflow, you can easily add valuable digital assets you’ve created to the DAM Knowledge Hub and allow customers, freelancers and other stakeholders to access with granular access control at any time.

iMediaflow® is a cloud-based integrated Digital Asset Management (DAM) platform that allows you to work in a unified workspace for all your creative teams. iMediaflow®, allows your team to easily keep track of their work and when completed, the finished articles are tagged and automatically added to the centralised DAM Knowledge Hub. They are then available for easy access by customers, freelancers and other stakeholders with granular access control at any time.

Ensure, none of your valuable content is ever stuck or lost in silos.

If you use iMediaflow®, you can avoid the problem of your valuable digital assets being stuck or lost in silos. It comes with powerful search features enabling users to be able to find what they need easily and quickly when they are needed. This includes any file type: audio, video, text-based documents — even 3D design files that were created in one software application and opened in another.

Version Control will allow you to access all versions of your digital assets without wasting time searching over several other apps.

Version control is an important part of any creative development process, as it helps creatives keep track of changes made to the various revisions of files from conception to completion. The key benefit is that the different versions can all be found in one place with full details of the revisions made by whom and when in each instance together with full audit trails.

The Knowledge Hub is your Single Source of Truth for all your content.

By using iMediaflow®, you avoid the risk of having different, outdated copies of your digital assets spread across the organisation, kept on individual’s folders or a variety of separate network folders. Instead, iMediaflow® allows you to consolidate all your digitals assets in a centralised DAM Knowledge Hub that ensures there is only one Single Source of Truth. This includes:

• • Images and graphics files of different types and formats
  • Documents, including Word, Excel and PowerPoint files
  • Presentations that you’ve created with Office Online apps
  • Videos stored on OneDrive or YouTube that you have linked to the file using a link tool
  • Audio files of different types and formats
  • Basically, any and all indutsry standard digital file types!

You’ve heard the age-old axiom: knowledge is power. And if you have a perfect Knowledge Resource Solution, it makes your life so much easier – so why not arrange a free demo, you’ll be amazed at the speed and ease of our creative DAM Knowledge Hub and user-friendly Resource Management Platform!

Conclusion

If you want to get started now, then click here to schedule a free demo with one of our experts and they will help you understand how this is all possible!

As creative professionals, we’re always looking for ways to streamline our workflow. Whether you’re working on a project with a large team or as part of an independent agency, there are times when simply sending an email containing your creative assets or sharing files via DropBox isn’t enough. That’s where iMediaflow® comes in!

Is your Project Management System letting you down when it comes to sharing files as part of your creative workflow? 

If you are a team leader or an individual contributor, chances are you have dealt with this issue at some point in your career.

The problem is that normal project management systems aren’t geared up for handling workflows for creative teams. For example, they don’t offer full Digital Asset Management, including Approval Processes or Version Control. They are also too slow or too complicated to use.

See how iMediaflow® leverages its unified workspace solution to deliver a Creative Workflow that eliminates delays and bottlenecks that slow down even the most high-performing creative teams

iMediaflow® leverages its unified workspace solution to deliver a Creative Workflow by offering:

• • A single place where all tasks, projects and assets are organized in one simple view
  • Real-time collaboration between team members with automatic notifications when changes are made or new tasks are assigned
  • Built-in templates for quick project creation from scratch or from existing workflows you’ve set up before

Collaborate in real-time with all stakeholders with built-in Approval Processes & Version Control  

Real-time collaboration is essential to creative teams, and can be achieved by using digital workflows that provide approval processes for creatives. With version control, you can track previous versions of your work and revert back to them if needed.

With iMediaflow®, you can easily construct a workflow and assign tasks to team members but also invite customers, freelancers and other stakeholders to participate at different stages.

You can invite not only colleagues and other team members, but also customers, freelancers and other stakeholders. They can provide feedback in real time – for example, annotations affixed to a graphic, describing precisely what changes are needed. Team leaders can monitor progress in real time and know exactly where they are on a project.

Get Approvals for creatives in real-time, without having to revert to emails or switching apps.

Gone are the days where you would rely on emails for getting approvals and then switching to your Project Management System for assigning tasks and then flipping to DropBox or other cloud file sharing platforms for accessing large files. You have access to everything you need all in one Unified Digital Workspace, saving you time and money, turbo-charging your team’s productivity.

Version Control with full access to all versions of a file from conception to the very latest with full audit trail.

One of the difficulties creatives face is having access to all the different versions of a file throughout the different stages from conception. iMediaflow® makes it easy to access the different versions through its powerful Version Control feature, where the files are viewable all in one place, together with details of the changes and by whom. Every time you make a change to a file, you can add your own comments to the version history. This allows you to see who made which changes and when they were made. You can also revert back to previous versions of a file if required. Creatives find this an invaluable feature, making the collaboration process where remote working is not a hindrance.

When the project is completed all approved digital assets are auto-tagged and added to the DAM, where it’s accessible by all stakeholders with the correct permissions.  

When you have completed the project, rest assured in the knowledge that all the approved digital assets are auto-tagged with the correct tags and added to the DAM (Knowledge Hub) for easy access by all users with the correct access permissions. This means that none of your valuable content is ever stuck or lost in silos.  

Seeing is believing – so why not arrange a free demo, you’ll be amazed at the speed and accuracy of our creative workflow and collaborative resource management platform! 

Arrange a free demo and see how quickly you can share your creative assets with the rest of your team.

We’ll show you how many people are involved in the project, and how they can access the files they need at any time.

Conclusion

I hope this post has been helpful in giving you an overview of what is possible when it comes to building a digital workflow for your creative team. If you are still unsure about whether iMediaflow® could help your business, please get in touch and we would be happy to arrange a free demo that shows how easy it really is! You can contact us by email at info@citdigital.com

Our client already used Digital Solutions in the manufacture of precision engineered parts. The management were aware they had many varied digital ‘solutions’ in different areas that resulted in creating ‘silos’ with limited accessibility throughout the processes. Too many silos delayed communications, occasionally this could impact accurate and precisely planned production as well as supply performance, especially on fast track requirements.

CiT Digital analysed the client’s digital communication and departmental structure. Through collaboration at all levels we were able to suggest a solution that would create immediate and future savings through the adoption of digital transformation in the form of a unified workspace.

The concept behind iMediaflow is how any business operates, it is based on:

• • Version controls (of any form of document, drawings or data)
  • Approvals
  • Workflows
  • Projects (Including planning tools)
  • Knowledge Resource Centre (the single source of truth*)

Information in most businesses is spread over multiple apps, over time this can be locked in files, cloud, emails and projects. 

Key business assets and information is brought from existing apps into iMediaflow.  Uniquely, through pre-set taxonomy and controlled vocabulary, any asset can then be accessed by permitted stakeholders in seconds at any time in the future. This has become “the single source of truth”* i.e. fully approved and completed workflows and projects held in iMediaflow. 

There is no “coding” or specialist skill needed to manage with iMediaflow and no changes are required to existing apps. 

Areas analysed for rapid gains in efficiency were; 

• • Finance and Cost Control
  • Breakdowns
  • Unplanned maintenance
  • Idle Machines
  • Overtime
  • Increased Logistic and Delivery Costs

Using real time decision making and actions in iMediaflow (from CiT Digital), the client was able to reduce exceptional costs in the above areas by 25% (£6k) month on month as the effectiveness of the system was adapted and reviewed. 

The view was that these savings were permanent and could be bettered.

Meeting Process Deadlines

• • Missed approvals (staff absence and holidays)
  • Short Lead Time Requirements
  • Customer / Supplier mismatch on information systems 
  • New Product Development (NPD) process slow and cumbersome

A single workflow was created in iMediaflow with internal and external access controlled by granted permissions at appropriate workflow stages. This digital solution allows full visibility to all interested parties without using email or file transfers. 

All information and actions are visible in real time leading to a much more stable, planned and accurate process. 

This allows colleagues to pick up immediately on communications and projects to cover in unforeseen circumstances, no searching files and emails for information as the workflows carry all relevant information.

The client, in this case, overcame a supply issue that had previously, in similar circumstances, cost £12.5K in overtime and logistic costs.  

Workflow Visibility Challenges

• • Business accreditations require visible documented processes
  • Increased and more complex ‘workflows’
  • Problem of tracking multiple ‘workflows’
  • High levels of change – design, engineering, manufacture

With limited training CiT Digital trained staff to produce a workflow system that allowed all stakeholders to have real-time visibility, especially in NPD (New Business Development).  

This allowed managers to anticipate the impact of changing requirements earlier in their own areas. Planning became pro-active, peaks and troughs were anticipated with preparations put in place based on work mix. Approval status on all work mixes is seen clearly in real time with iMediaflow. 

This solution was developed by the client’s own team demonstrating the flexibility and benefits of a zero-code solution (no programming).

Communication Issues

• • Lack of real-time communication
  • Workflows disrupted
  • Information not available to all relevant parties
  • Lengthy unproductive meetings
  • Delays through simply ‘waiting’!

CiT Digital recommended an adapted workflow on iMediaflow as a meetings ‘hub’ for daily updates. 

The Meetings Workflow allows extraordinary information to be shared effectively in conjunction with regular update topics  e.g. delivery or quality issues, breakdowns. Team Members provide updates, critical tasks are logged and allocated in real time with all progress seen visually.

Daily update meetings have reduced from 45 minutes to 20 minutes, nothing is missed, no minutes or notes are required. Deputies and non-attendees can access up to date information in their own time with minimal or no handover required on all meeting topics. 

Job satisfaction has  increased and with far less conflict between departments. 

Health and Safety

• • Many legislative and specialist aspects
  • Need for employee engagement
  • Training
  • Risk Assessment
  • Audits

CiT Digital and the client team agreed that creating a  pro-active Health & Safety culture was a priority. 

A dedicated workflow has been established with training and updates, courses and presentations, all visible to staff allowing them to participate and sign-off on completion of necessary tasks. 

Legislation and information is updated easily and clearly. Redundant procedures are removed with an automatic audit trail to verify sources. 

iMediaflow is also used for communicating normal Risk Assessments, Dynamic Risk Assessments and all auditing.  

A positive H&S culture is now developing with less need for external consultancy support. 

Conclusions 

With the introduction of iMediaflow, the client was able to discover their business DNA through Digital Transformation and significantly improve their overall business performance – in summary;

1. 1. 1. 1. After some initial scepticism from management and staff iMediaflow has been quickly adopted as a “Unified  Workspace” for all. 
         2. Staff are already seeing the benefits from the “Knowledge Resource Centre” with new projects and complete workflow templates based on previous successes. 
         3. CiT Digital promised a 20% increase in Digital Productivity, although this is not easy to measure, the view is that this had been exceeded.
         4. A large reduction in reactive work showed improvements on systems, plant and machinery performance of between £5K and £10K per month with an increasing trend. This has come mainly from reduced downtime plus overtime and logistics savings.
         5. The client  sees the full benefits of establishing the “Knowledge Resource Centre” available to all the stakeholders, increasing engagement, having business critical information and digital assets on tap with a few keystrokes.
         6. This system has become ‘The Single Source of Truth’ with the Knowledge Resource Centre holding “The Business DNA’.

”iMediaflow is the only software I’ve seen that allows me to combine project management tools (Gantt charts, task lists, applied ownership), design files and asset management and business administration all in one place. And it allows me to quickly create processes and workflows that reflect my design and innovation processes, ensuring key milestones are met.” Head of Design

To Discover Your Business DNA

In a 25 minute introduction we can ascertain where your business could unlock savings and stop cost seepage through digital transformation..

This is a paradigm shift in how you will work, we can demonstrate how iMediaflow can help elevate your overall business performance quickly with no disruption. 

iMediaflow requires no coding, you do not have to install any software, your team can customise it quickly with guaranteed digital productivity savings of typically minimum 20%. It can be integrated with other systems and can be used for any area of your business.

Join the 4th Industrial Revolution and help discover your business DNA through Digital Transformation.

email ray@citdigital.co.uk for an informal chat